—Lead Generation
—Capture Support
—Pipeline Management
—Digital Marketing
—Venue Securing
—Catering Provision
—Invitation Management
—Day-of Event Support
—Augmentation Services
—Collocation Support
—Stakeholder Management
—Business Support
—Software Development
—Systems Engineering
—Analytics
—Design & Test
About Us
Spacetime Development is an independent consultancy whose purpose is to provide value-added services to clients developing event planning, user experience, engineering support, and business development programmes. Spacetime focuses on supporting high-tech sectors with an emphasis on the space and satellite industry.
The Role
Reporting to the Managing Director, the Business Administrator will be responsible for ensuring business operations run smoothly. This will include seamless management of the Managing Director’s emails and schedule. The Managing Director works for multiple clients and hence has multiple email accounts to manage. The role will also include synchronising meetings and communications for different project teams, ensuring that customers are responded to in a timely manner, and setting up shareholder meetings. It will also involve basic bookkeeping, filing and reporting, as well as creating business documentation and copy, such as for websites and recruitment activities. The ideal candidate will be highly organised, responsive and proactive.
Main Responsibilities and Activities
The successful candidate will:
• Manage and respond to emails on behalf of the Managing Director for multiple clients
• Manage and coordinate the Managing Director’s diary, liaising with other business administrators, customers and suppliers through email, telephone and messaging services
• Prioritise the incoming flow of time requests, appointments and reviews for the Managing Director
• Manage and coordinate incoming customer requests for various clients
• Organise schedules across team members and customers for regularly scheduled events
• Keep record of accounts for Spacetime Development and its clients using Xero to ensure the books are kept up to date
• Raise invoices using Xero
• Support grant capture and implementation, including processing the relevant paperwork
• File documents both physically and electronically
• Prepare forms on behalf of the Managing Director for signature
• Manage signature workflow for documents on behalf of the Managing Director
• Coordinate workflow for projects to ensure actions are completed in a timely manner
• Support other Spacetime Development staff and its clients with administrative tasks from time to time
• Support various administrative tasks such as purchasing, timesheets and HR record keeping
• Provide help-desk phone support
About You
• Previous business administration or equivalent experience with a keen focus on enabling senior management to effectively manage their day-to-day schedule and responsibilities
• Good organisational, time management and planning skills with the ability to multi-task, work under pressure and use own initiative
• Ability to exercise effective judgment, discretion, sensitivity and creativity to changing needs and situations
• Aptitude for ensuring smooth operations and customer satisfaction
• Enthusiastic and upbeat team player with the ability to work within a small, close-knit team and with a wide range of clients and customers, as well as independently
• Ability to work with customers in a timely, friendly and professional manner to schedule requests
• Self-motivated with a high energy level
• Committed, hardworking and passionate
• High level of oral and written communication skills with a strong attention to detail - an amazing spelling and grammar aficionado
• Ability to use Microsoft Office Products (Word, PowerPoint, Excel, Outlook) and Google applications such as Sheets, Docs, Slides, Photos, gmail and Drive
• Typing speed greater than 60 words per minute
• A driving licence is preferable, enabling the candidate to drive between worksites and occasionally deliver small packages locally on behalf of the business.
Apply
If you are up for the challenge, please submit your CV along with a cover letter by email to Lea.Ringler@spacetimedevelopment.com. Your cover letter should address:
• Why you are interested in the role
• Your relevant experience to date
• Your answer to the question ‘What excites you about space?’
Responsible to: Managing Director, Spacetime Development
Working Hours: 15 - 37.5 hours per week; working hours to be agreed
Contract: 3-month probation and 1-month notice
Salary: £9-£12/hour, depending on experience
Holiday: 28 days per annum, plus statutory holidays (pro-rata based on part-time hours)
Equal Opportunities: Spacetime Development strives to be an equal-opportunities employer and commitment to this process will be expected.
